Our Case Studies
Reshaping Enterprise Work with Legalbook

How One of India’s Leading Cybersecurity Companies Streamlined Contract Approvals and Freed Up
Legal Resources with Workflow Automation

Statistics

• Workflow Efficiency: Reduced contract processing time by 60% after implementing
  automated workflows.
• Authorization Approval Speed: Cut authorization letter approval times by 70%, enabling
  faster tender submissions.
• Resource Allocation: Enabled the legal team to dedicate 50% more time to high-value tasks
  by automating routine approvals.

Introduction of the Company
One of India’s premier cybersecurity firms, headquartered in Pune, is a trusted name in digital
security solutions, serving clients across industries with advanced protection against online threats.
As a fast-growing company in the tech sector, they manage a substantial volume of contracts and
authorization letters to support operational and compliance needs.
With a limited legal team responsible for managing these essential documents, manual processes
became a bottleneck, affecting efficiency and drawing resources away from strategic legal tasks. To
address these challenges, the company sought an automated solution that could streamline their
authorization and contract workflows.

Connection Between the Company and Legalbook
Our partnership with this cybersecurity leader began with targeted outreach to better understand
their legal and contract management challenges. Through virtual demos and discussions, we
identified critical issues in managing their authorization letter workflow and contract review process.
This led to a series of collaborative meetings, where we tailored our solution to address their specific
needs, ensuring it aligned seamlessly with their operations.

Challenges Before Legalbook

• Small Legal Team and Physical RepositoryThe company’s small legal team was
  responsible for handling a high volume of contracts and authorization letters across departments. The manual nature of these processes, coupled with limited resources, hindered their ability to efficiently manage routine tasks. This led to delays and affected the team’s capacity to engage in more strategic legal activities.
• Authorization Letter Workflow for Tender SubmissionsA major operational hurdle was
  the authorization letter approval process. Business users needed legal sign-off on every draft of authorization letters before submitting tenders, creating a dependency on the legal team that slowed down tender submissions. This not only delayed operations but also stretched the legal team thin, as they were heavily involved in repetitive approvals rather than focusing on high-priority work.

Why They Chose Legalbook
The company recognized the need for an automated, reliable system to streamline its workflows and
reduce the load on its legal team. Legalbook’s ability to customize workflows and automate routine
processes, such as authorization letter approvals and contract reviews, made it the ideal solution. By
choosing Legalbook, they ensured that business users gained independence in managing tender-
related documents while freeing up their legal team for more impactful tasks.

Client Testimonial
“Legalbook has drastically simplified our authorization letter and contract review processes. With
automation in place, our legal team can now focus on critical strategic work, and we’re able to
handle tender submissions faster and more efficiently than ever.”
Legal Head, Cybersecurity Company

How They Use Legalbook
Legalbook’s solution for the company introduced several key features that addressed their specific
challenges:

• Automated Authorization Letter Workflow: A custom workflow was developed for the
  authorization letter approval process, allowing business users to independently initiate and
  manage letters with built-in approval checks. This reduced the legal team’s involvement and
  accelerated tender submission.
• Contract Review Automation: The system automated parts of the contract review process,
  enabling the company to process a higher volume of contracts with minimal manual input,
  leading to quicker reviews and approvals.

Results of Their Usage
1. Workflow Efficiency
Before: Contracts took considerable time to process manually.
After: Achieved a 60% reduction in contract processing time.
Graph: A bar chart showing the reduction in contract processing time.
2. Authorization Approval Speed
Before: Authorization letters required extensive manual approval time.
After: Reduced approval times by 70%, allowing quicker tender submissions.
Graph: A line chart showing the decrease in authorization letter approval times.
3. Resource Allocation
Before: Legal resources were primarily used for routine approvals.
After: Legal team refocused 50% of their time on high-value strategic tasks due to
automation.
Graph: A pie chart illustrating the redistribution of legal resource allocation.